Responsibilities & Tasks

Accounts Payable Management

• Processing all supplier payments, ensuring they are properly authorised.
• Expensing and raising invoices to ensure complete and accurate transaction processing, paying of suppliers on time, and ongoing collecting of funds and income due using QuickBooks.
• Ensuring that invoices received match what is expected and making a list for accruals.
• Resolving payment questions for external vendors and authorisers.

Accounts Receivable Management

• Accounting for all income for the charity.
• Ensuring that invoices are raised correctly and at the correct times.
• Chasing for payments.
• Ensuring that payments are posted to the correct debtor.
• Managing and reporting on debt collection, escalating any challenges to Management Accountant/Finance Business Partner/Finance Director.

Bank Accounts Management

• Bank reconciliating to ensure that the direct feed from bank to QuickBooks is not broken.
• Keeping the bank mandate listing updated, and ensuring that there are appropriate levels of access on the banks.

Supporting Finance & Business Partners

• Supporting the Finance Team with day-to-day financial controls and compliance.
• Any other duties as required by the Finance Senior members.

Apprenticeship Programme & Training

• Full day-to-day training will be provided by the employer.
• This apprenticeship qualification is called Level 3 Assistant Accountant.
• If you do not have grades A-C/9-4 in GCSE maths and English, you will be required to complete Level 2 Functional Skills maths and English.
• The learning will be delivered by dedicated, industry-specialist tutors via remote or face-to-face sessions. The only exception are any speaking and listening assessments – these may be delivered in a classroom.
• These session take place once per month, for roughly 2 hours, at a time convenient for both you and the employer.
• You can expect to be eligible for Accounting posts, or for a higher-level apprenticeship upon completing this apprenticeship.